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manual:organisation_administration_air

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AIR - Australian Immunisation Register

MMEx provides all users with the option to automatically send their immunisations to the Australian Immunisation Registry (AIR) (previously Australian Childhood Immunisation Register (ACIR).
Only recognised vaccination providers can submit immunisation information to the AIR. Only a vaccination provider in Australia can submit details of vaccinations given while an individual is overseas.

Set up users for AIR

Users must ensure that the following boxes in their user profile have been completed. If you are not a doctor, enter your individual vaccination authority number in the provider box. Alternatively, check with your organisation administrator - if the location licence has been set at the organisation level, there is no requirement to enter this number again. Click Submit Changes at the bottom of the screen before navigating away.

For information about AIR and to register, click here AIR

When you have recorded an immunisation (not historical) you will now see the message Check the box don't send notifications if you do not wish to send the details to AIR.

AIR Claims Managment

For users with AIR Claims Management permission, this page link will be visible in the left side menu, on the Settings sub-menu.

The AIR Claims Management allows you to look at the log of immunisations sent from your clinic on any given day, and identify if they were successful or failed to go through.

You can select to filter the list for a particular status, each claim item will be in one of these states.

Opening up one of the claim items will display the following information:

Clicking on the patient name in the Encounters list will show the following information:


You can use this area to identify which individual imms, or group of imms fails. The status will show ‘Failed’ – meaning the imms did not go through to AIR

If the status shows as ‘succeeded’ then MMEx has successfully sent the imms to AIR.

Within the patient file, in the immunisations field, is a clear identification of imms that have succeeded or failed. You will see symbol on left hand side in AIR status. Moving the mouse over the symbol will show what the status is. After giving an immunisation, you should check the status shows as having been successful.

As MMEx is directly linked to Medicare, and requires an active connection and site certificate to communicate information to AIR.

Like the billing system, immunisations get sent to AIR in batches.
When a batch is created, the status is New and system keeps adding immunisations under it to a maximum of 99 encounters per batch.

There is daily task scheduled in MMEx every 24 hours, to prepare the claims for submission by:

  • setting the status of those claims which have not changed for the last 24 hours to Pending
  • and another task (every 30 minutes) to send the pending claims to AIR.


This means that an immunisation record will usually be sent to AIR within 25 hours of the last change made to it.

AIR Status Indicators

In the AIR Status column of the Immunisation Record you will see indicators of the AIR status.

The colours indicate the AIR status of the immunisation. Hovering over the icon will display the status.

Colour Icon Status
Not Sent
New
Pending
Succeeded
Failed

Sending Immunisation Reports to AIR/Medicare

To set yourself up to send immunisation claims to Medicare, first go to the Administration tab in the top menu and click on Profile, from the Preferences section.

On the profile page, ensure that your Provider and Location IDs are given. If your Location ID is not displayed, please contact the MMEx Help Desk on (ph:) 1300 722 926.

Next tick the Send Immunisations to AIR check box below.

To ensure that your Profile settings have been reset, you may need to sign out and back into MMEx again.

Like the billing system, immunisation records get sent to AIR in batches. When a batch is created, the claim status is New and system keeps adding immunisations under it (maximum 99 encounters)

There is daily task (every 24 hours) to prepare the claims for submission by setting status of those claims which have not changed for the last 24 hours to Pending and another task (every 30 minutes) to send the pending claims to AIR.

manual/organisation_administration_air.txt · Last modified: 2019/06/27 06:04 by sarahb