Forms & Reports
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Open the patient record of the patient you want to create the assessment for and navigate to the new Ear Health and Hearing page under Speciality.
Click on New Assessment, Select Screening Assessment from the dropdown, and click Ok.
A New Screening Assessment will open up, there are 6 sections in the Screening assessment;
At the top of the Testing section you can record the Test Environment Details. This will provide the context for the test result interpretation. There are thee screening tests in this section:
This section allows you to record a summary of the state of each ear.
This screening form includes in-built decision support.
For a PASS to be given the patient MUST achieve:
Any deviation from this = DID NOT PASS
These three fields ONLY are considered in this decision support logic - other fields are ignored.
Decision support will mark the screening as a Pass and automatically select “Pass” if criteria are met. If not met, you will see an indication that the screening “Did Not Pass”. If screening “Did Not Pass”, select Did Not Pass
One of Pass or Did Not Pass must be must be checked if you wish to complete the assessment.
When you select Did Not Pass you will see a range of follow-up options.
You must sign at the bottom of the document, input a screener, input a location and choose an outcome before you can save & complete the request.
There are four print options.
|Print Option||What is printed|
|Pass/Did Not Pass||Simple letter for parents that outlines Pass/Did Not Pass outcome with recommended actions to take based on in-built decision support (See Below)|
|Pass/Did Not Pass (with reference images)||Letter for parents that outlines Pass/Did Not Pass outcome with recommended actions to take based on in-built decision support (See Below). Includes ear diagrams.|
|Assessment results||Summary of the Screening Examination, Testing and Outcome|
|Assessment Results & Pass/Did Not Pass||Combined Pass/Did Not Pass letter with Summary of screening Examination, Testing and Outcome included.|
The Actions to Take portion of these letters will be marked according to the date entered in the screening and examination fields as per below:
The Results/Outcome area does not cause the “Actions to Take” boxes to be marked on printed letters.
There are Global Ear Health Care Plans available to all users. These care plans include an Ear Health Screening Assessment activity scheduled at the stated time after the screening.
Organisations may create their own customised care plans.
This can be done in the Care Plan Management Tab of the Organisation Centre. When creating the customised care plans, in the Edit Template details, add the tag “Ear Health” This will ensure that the templated care plans display in the care plan drop down list in Ear Health & Hearing
See here for more detail about creating and modifying care plans.
There are a number of options for identifying required data from the information recorded in the Screening Assessment.
When you complete the Screening assessment, assign an ear health careplan to that reflects the review period for the patient. For example if you want to review the patient in 8 weeks select the 8 week care plan, if 6 months select the 6 month care plan etc.
Note: Care plans are completely configurable. If you wish to modify the global care plans, from your organisation Centre, clone the global careplan and modify the activities to suit your specific needs. See here for information about how to do this.
Using the Patient Reporting report, on the Care Plan Activities Tab select Ear Health Screening Assessment from the Activity drop down list. Then select the time period you want to gather information for:
Click search and you will see a list of patients who meet the criteria. See here for how to use this list to create bulk letters for mailouts.
On the Reports page you will see a report titled Ear Screening Report. This will enable you to run a report on all items that are able to be recorded in the Screening Assessment form. It includes the option to report on every field of the Ear Screening Report by selecting the columns you wish to see in the report.
Define your report by:
Click Search to run the report.
I want to report on all of the screenings that were completed at a specific school on a specific date/time period.
I will set the date range, the school and select the column I wish to see in the report. The results will be displayed in a table on this page and may be exported to Excel (or as .csv file) for further analysis.
I can save this as a report template by clicking Save as New Search. the next time I wish to run this specific report I select it from the Query templates drop down menu.